Job Board

Director of Human Resources, Fairfield County's Community Foundation

Posted 4/17

Position Description
Title: Director of Human Resources, Full-Time (Exempt)
Reports to: Vice President of Operations

The Director of Human Resources is responsible for the overall administration, coordination and evaluation of the human resource function at Fairfield County’s Community Foundation. Acting cross-functionally as the human resources change agent, the Director of HR is committed to strengthening the organization and its culture. The Director of HR drives a human resources culture with a high sense of urgency and a strong customer service orientation.

The Community Foundation is a fast growing, dynamic organization with bold goals and a vision of creating a vital and inclusive community where every individual has an opportunity to thrive. The culture of the organization is evolving to a more collaborative, results oriented focus.

Key Responsibilities:
1. Strengthen the organization and culture with a strong customer service orientation.
2. Develops, recommends and implements personnel policies and procedures. Annually reviews and makes recommendations to executive management for improvement of the organization's policies, procedures and practices on personnel matters.
3. Recruit candidates for open positions, including developing job descriptions with managers, reviewing applications, conducting first interviews and extending offers to candidates.
4. Develops and implements programs to strengthen the skills and competencies of staff to increase effectiveness, efficiency and impact.
5. Maintains responsibility for organization compliance with federal, state and local law pertaining to all personnel matters.
6. Revises job descriptions as necessary, develops staff recognition programs, manages the performance management program and revises as necessary, analyzes compensation.
7. Consults with legal counsel as appropriate, or as directed by the CEO, on personnel matters.
8. Coordinates or conducts exit interviews to determine reasons behind separations.
9. Performs benefits administration including annual re-evaluation of policies for cost-effectiveness.
10. Manages special projects as necessary that contribute to operational and human resource excellence.
11. Keeps records of insurance coverage, pension plans, and personnel transactions such as hires, promotions, transfers, and terminations.

Qualifications and Skills:

  • Bachelor's degree required. Master’s degree and/or HR certification preferred. 
  •  7+ years of human resource experience. 
  • Expertise across a broad spectrum of human resource disciplines, including strategy, organizational development, leadership and talent development, process and project management, compensation management, and human resource administration and training. 
  • Experience with designing and executing successful training programs. 
  • Superior communication skills. Can present ideas in a clear, concise manner and can adapt communication style as needed. Ability to be straightforward, articulate, and tactful with others. 
  • Excellent project management skills. 
  • Integrity and values that the organization can trust without reservation. 
  • Courageous and decisive with a bias for action but who is also a consensus builder. 
  • Team player who contributes to an atmosphere in which people work together, enthusiastically and effectively, to produce outstanding results. 
  • A good listener with a strong sense of self. 
  • Must be flexible with the ability to change, adapt and grow.

    This position description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.

    To apply: Email cover letter, resume and salary requirements to: recruiting@fccfoundation.org. Please do not make telephone inquiries.

Fairfield County’s Community Foundation is an equal opportunity employer

Web Manager & Assistant Director of Communications, Greenwich Academy, Greenwich, CT

Posted 3/9

Greenwich Academy seeks a web manager and assistant director of communications who will work closely with faculty, senior administration, vendors, and parents.

The individual will manage the school’s overall web presence using the Finalsite content management system with responsibilities including design, site structure, SEO, portals, events, newsletters, registrations, and ticketing.

The successful candidate should have a strong working knowledge of social media, mobile applications, web-based communications, and research and analytical tools (e.g. Google Analytics), as well as at least five years of experience in communications or a related field. The individual will also be responsible for the school’s photography, taking pictures of campus events and overseeing the professional photographers and videographers hired to cover athletics, publication photos, etc.
Flexibility to take on miscellaneous/seasonal communications office projects is a must, as are strong written and verbal communication skills.

Candidates who have demonstrated values consistent with the school’s mission, such as an engagement with lifelong learning and a commitment to inclusion and equity, are particularly encouraged to apply.


To apply, click here

Project Support Specialist, Women's Business Development Council, Stamford, CT

Posted 3/9

Position Overview:

The Project Support Specialist reports to the Senior Program Manager and is responsible for coordinating programs and services, including outreach, facilitation, delivery, logistics and achieving program compliance goals. This position is based in the WBDC’s Derby office. Regular travel to other WBDC offices and sites including Derby, Danbury, Stamford and Hartford will be required. This individual thrives in a fast-paced environment and is comfortable with change and a culture of teamwork and growth.

WBDC is seeking candidates who can demonstrate excellent interpersonal skills, an Entrepreneurial Mindset; creativity, curiosity, and a passion for the WBDC mission. Client Service is a key component to WBDC’s successful programs and the Project Support Specialist must be client focused and capable of efficiently addressing clients’ needs. The Project Support Specialist is a team player and a highly motivated self-starter with a positive attitude who enjoys working in a small, fast-paced entrepreneurial environment that is results-driven and community oriented.  The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties and Responsibilities:

  • Provides administrative and programmatic support to the Senior Program Manager.
  • Conducts program prepping, planning, measurement, filing, implementation, database input and analysis against organizational goals and commitments.
  • Manages and safeguards all prospect, applicant and client paperwork/files for accountability and compliance;
  • Manages, monitors and implements  the WBDC program intake process;   
  • Assists the Senior Program Manager in monitoring the tracking of all WBDC client information and outcomes;
  • Assists the Senior Program Manager in the development of all WBDC programs and services;
  • Plays a key role in developing program schedules, distribution of schedules/collateral and website updates;
  • Preparation and collection of all pre and post program paperwork;
  • Serve as facilitator at WBDC workshops/classes;
  • Provide office coverage at WBDC office sites;
  • Ensures/verifies client information, registrations and activities are accurately captured in the database
  • Assists with recruitment and monitoring for quality control of WBDC Volunteer Instructors and Counselors;
  • Promotes all programs and services, including representing WBDC at key events throughout the state;
  • Ensures efficient and timely preparation and delivery of class materials for all WBDC programs and services;
  • Assists Senior Program Manager with required grant reporting;
  • Ensures that all WBDC programs are properly staffed and equipped;
  • Provide class instruction in area of expertise;
  • Other duties as assigned.

Job Qualifications:

  • Undergraduate degree; 3-5 years professional office experience
  • Possess an Entrepreneurial Mindset; creative, motivated, enthusiastic, and energetic;
  • Prior office experience in community development and/or non-profit sector with management and training experience a plus
  • Small business or women economic self-reliance experience and/or interest
  • Excellent organizational, communication, and decision-making and judgment skills;
  • Proficiency with Microsoft Word, Excel, PowerPoint and Database software;
  • Sales and customer service oriented; Out-going and client focused; sensitive to the needs of a diverse client base
  • Experience in translation of English to Spanish business materials is a plus
  • Experience in building relationships within the minority community in Connecticut is a plus
  • Must have own transportation as this position requires travel between locations;
  • Availability to work occasional evenings and/or weekends as needed at the discretion of management.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

About WBDC

Established in 1997, the Women’s Business Development Council (WBDC) is a non-profit organization dedicated to helping women achieve economic equity through entrepreneurial training, financial education and professional development.  WBDC provides education, training, resources and connections to women (and men) at training sites throughout Connecticut, offering a continuum of programs and services to clients in need while fostering influential relationships for successful business women at the other end of the spectrum. Our team consists of bright, energetic and talented people who have a passion for making a difference in the world.

WBDC offers a competitive benefit package including health, dental, vision, retirement plan, life insurance, paid time off, holidays, and more in a supportive and flexible working environment.

WBDC, Inc. Equal Employment Opportunity Statement

WBDC is committed to creating a diverse environment and is proud to be an equal opportunity employer. We welcome qualified applicants to receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

HOW TO APPLY:

Interested candidates should email resume, cover letter and salary requirements toresumes@ctwbdc.org.   Please list WBDC PROJECT SUPPORT SPECIALIST in the e-mail subject line.  No phone inquiries.

Administrative Assistant / Director of Global Admissions For Non-Profit Educational Foundation/Midtown

Posted 1/25

Prestigious non-profit funded by the co-founder of one of the world’s leading investment firms is looking for an Administrative Assistant to support the Global Director of Admissions and the team. This is a small, start-up organization with lots of career growth potential, particularly with someone interested in Human Resources, recruitment and Admissions  while also supporting its worthwhile mission.
This Administrative Assistant role will support the Director and the team.
Responsibilities include:
•       Act as gatekeeper, greet guests and answer multiple phone lines
•       Manage calendars including scheduling appointments, confirming and scheduling meetings
•       Coordinating and scheduling travel arrangements including flights, visas, cars, hotels and other reservations globally.
•       Draft emails or other communications
•       Track and process invoices /expenses
•       Complete detailed expense reports
•       Create and proof memos and letters
•       Work on various ad hoc projects
About You
•       College degree required from top tier College or University
•       2-3 years experience working(and/or interning) in an office environment, preferably at a non-profit, PR/Communications or Marketing firm
•       Strong verbal and written communication skills
•       Excellent Microsoft Office Suite skill set; Word, PowerPoint, Outlook, Excel
•       Ability to ‘wear many hats’, juggle and set priorities
•       Proactive in anticipating needs
•       Excellent organizational skills
•       Polished professional demeanor; confident, polite personality
•       Interest in education, possibly experience as a College Ambassador, tutor, coach or working pro bono for a cause
If Interested, Please Contact :
Linda White-Banta
Coleman & Company
144 East 44th Street, Suite 803
New York, New York, 10017
212-867-4678
Linda@colemancompany.net

Floater/Administrative Assistant, Prestigious Asset Management Firm, NYC

Posted 1/25
Prestigious asset management firm based in midtown is looking for a Floater/Junior Administrative Assistant to join their firm, providing support to various departments on an on-going basis.  This is a great way for a recent college graduate with at least 1-2 years experience working in a corporate office, preferably related to financial services to get exposure to various departments in an asset management firm with upside career potential.  Many 'floaters" have joined others parts of the firm, particularly in Investor Relations, Operations and Human Resources. Candidate must be able to "wear many hats",  be polished, professional with a confident "can do" attitude and welcome a fast paced environment.  The candidate must also have very strong communication skills, excellent writing skills and superior Microsoft Office Suite skills; calendaring, international and domestic travel, meeting scheduling, document and presentation creation. 

If interested please contact:
Linda White-Banta
Coleman & Company
144 East 44th Street, 7th Floor
New York, New York, 10017
212-867-4678
Linda@colemancompany.net

Administrative Assistant, Hedge Fund, NYC

Posted 1/25

Opportunity
:
Administrative Assistant to Work with Senior Assistant to Support the CEO of a Major Hedge Fund/Midtown

Prestigious hedge fund with a "High Profile" CEO /Midtown is looking for a Junior Administrative Assistant to join their team to support the CEO of the hedge fund group. This person MUST have a 4 year degree from a distinguished College/University with a good GPA, Business or Finance degree preferred. Candidate must have worked at a financial services firm either employed/temping or as an intern for approximately a 2 year period.  An interest also in NYC culture and the Arts a plus.  Candidate must be able to "wear many hats" and be polished, professional with a confident "can do" take initiative attitude.  The candidate must also have very strong communication skills, excellent writing skills and superior Microsoft Office Suite; calendaring, international and domestic travel, meeting scheduling, document and presentation creation (PowerPoint) as well as database management skills.

If interested please contact:
Linda White-Banta
Coleman & Company
144 East 44th Street, 7th Floor
New York, New York, 10017
212-867-4678
Linda@colemancompany.net 

Office Assistant, Women's Business Development Council, Stamford


Posted 1/20

REPORTS TO:          Operations Manager

CLASSIFICATION:   Part Time (16 hours per week); Hourly/Non-Exempt

The Women’s Business Development Council (WBDC) is a non-profit organization dedicated to helping women achieve economic equity through Entrepreneurial Training, Financial Education and Access to Capital.  For nearly 20 years, WBDC has helped thousands of entrepreneurs contribute to economic growth while supporting themselves, their families and their communities.  This position provides an outstanding opportunity for the selected candidate to make their mark in an innovative sector of the micro-enterprise development industry at a reputable, growing non-profit.  Our team consists of bright, energetic and talented people who have a passion for making a difference in the world.  WBDC offers full-time employees a competitive benefit package including health, dental, vision, retirement plan, life insurance, paid time off, holidays and more, in a supportive and flexible working environment.

 

JOB OVERVIEW:

 

The Office Assistant will be responsible for managing the CEO’s calendar by scheduling all internal and external appointments.  He/she will also be responsible for a variety of other administrative tasks, such as answering phones, booking travel arrangements, contact management, general research, and data inputting.  This position is based in WBDC’s Stamford office.

 

WBDC is seeking a team player comfortable in a critical support role where the primary function is administrative support, data input and management, and external communications.  This position plays a critical role in the organization as the first point of contact for WBDC stakeholders, and requires a highly detail-orientated individual who can represent WBDC in the most professional manner.  He/she must be tenacious in follow-up and information gathering, and be comfortable with speaking to elected officials, executives, donors, and other stakeholders, possess a can-do attitude, and have the ability to multi-task in a small but fast growing non-profit. 

Duties & Responsibilities:

Scheduling:

·   Confirm receipt of all emails

·   Follow-up on all scheduling requests within 24-48 hours

·   Copy Operations Manager on all scheduling-related communications

·   Add/update contact information in CEO’s Outlook contacts

·   Maintain Excel workbook or similar tracker with schedule of communications, outstanding

    appointments and scheduled appointments

·   Meet with CEO to review appointments twice per week

 

Administrative Tasks:

·   Handle and mange a variety of administrative support functions

·   Perform reception duties, including answering phones, distributing mail, and greeting guests

·   Maintain press kits

·   Assist with database inputting and maintenance

·   Organize data for mailings, fundraising, and events

·   Assist with event and program planning and implementation

·   Coordinate travel arrangements as needed

·   Represent and assist at WBDC programs and events as needed

 

QUALIFICATIONS:

·    Associate’s Degree and/or 2+ years relevant office work experience

·    1-2 years scheduling experience strongly preferred

·    Ability to work independently

·    Must possess excellent organizational, written and verbal communication and decision-making skills

·    Proficiency with Microsoft Outlook, Excel, PowerPoint and Word

·    Demonstrated proactive approaches to problem-solving and the ability to connect activities to larger organizational goals

·    Must have own transportation; this job may require some travel throughout Connecticut

·    Availability to work occasional evenings and/or weekends as needed at the discretion of management

 

DISCLAIMER:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

 

WBDC, Inc. Equal Employment Opportunity Statement

WBDC is committed to creating a diverse environment and is proud to be an equal opportunity employer.  We welcome qualified applicants to receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

 

HOW TO APPLY:

Interested candidates should email resume and cover letter to resumes@ctwbdc.org.  No phone inquiries.

Customer Service Representative, STOKKE, Stamford, CT

Posted 1/20

JOB DESCRIPTION

Standard Title: Customer Service Representative
Organization: Customer Service USCA Manager / Reporting to: Supply Chain & Customer Service Manager
Region: USCA 

Job function:
• Process customer orders in an efficient and timely manner, within 1 business day
• Fight chargebacks, deductions, price differences etc. – as well as other tasks related to vendor compliance
• Maintain systemic price lists and customer assortments
• Process shipments of display and marketing material; prepare necessary compliance documents
• Maintain wholesale user data
• Respond to consumers e-mail and chat questions and requirements with a goal  of exceeding their expectations when possible
• Coordinate activities with sales force and ensure the sales force gets the service they need from the office.
• Seek efficiencies whenever possible
• Maintain a professional, friendly and personal demeanour while addressing internal and external stakeholders’ questions or requirements

Personnel responsibility: • No
Education required:
• College degree
• If no degree, at least 4 years of experience in a similar role

Experience required:
• Experience working with advanced ERP systems
• Experience working with EDI-integrations – especially in regards to national chain accounts and department stores
• Complex allocations and warehouse releasing
• Knowledge of the purchase order process  
• Knowledge of export shipments and international shipments
• Experience from field sales would be ideal.
• Strong service mentality; exceptional written communication skills Special requirements:
• Fluent in English. Spanish or French language skills a plus
• Strong PC user experience (especially Microsoft Excel)
• Excellent phone and e-mail communication skills.
• “Can Do” attitude and ready to implement the visions, philosophies and strategies of an entrepreneurial and fast-moving company.
• Hard working and dedicated.
• Friendly, polite, customer oriented, but at the same time a firm and self-confident way of communication.

Main Job Responsibilities:
• Enter and assure 100% accuracy in all independent retailer orders entered on ERP system for shipment and invoicing
•Vendor compliance; identify charge backs, invoice deductions etc. – gather all relevant documentation and submit formal claim
• Text based consumer support, including live website chat
• Receive and process orders from sales reps and customers by phone/fax/E-mail
• Educate retailers on wholesale order portal (Stokke Community)
• Prepare, with training, necessary export documents
• Optimize order sizes in a cooperation with customers and sales representatives to ensure cost-effective logistics
• Follow up of orders / check open order list every day
• Issue invoices and credit notes
• Monitor customers credit line and payment discipline in very close cooperation with credit control
• Handle transport and product claims from customers
• Advise customers about features, benefits and other details of products
• Answer end-user questions by phone and E-mail
• Send shop materials, brochures etc. to customers and sales representatives
• Be flexible to participate in serving other markets and customers
• Participate in various other administrative duties of the team
• Find solutions with other functions in company to meet customers unique requirements

To apply, email resume and cover letter to danielle.shapiro@stokke.com.

Analyst, Glade Brook Capital Partners LLC, Greenwich

Posted 1/20
Company Overview:
Glade Brook Capital is an investment firm focused on the global TMT and Consumer sectors. The firm invests in private and public companies working collaboratively with management to create shareholder value. The firm was launched in 2011, manages approximately $1 billion in assets and is located in Greenwich, CT. Please visit us at http://www.gladebrookcapital.com/ to learn more.
Description:
We are seeking an Analyst to be a part of our dedicated and focused team. This is a unique opportunity to work directly with the Chief Investment Officer and the Investment Team on some of the most exciting companies in the world. Glade Brook’s current private portfolio is comprised of investments in Snap, Inc., Uber Technologies, and Airbnb Inc. among others.
Responsibilities include but are not limited to:
 Business due diligence
 Creating and updating financial models
 Performing channel checks
 Ad hoc research, projects and data gathering
 Provide administrative support (answer phone lines, schedule calls for senior members, assist in additional office tasks as necessary)
Qualifications:
 Undergraduate Degree
 Prior financial experience (investment banking, research) preferred but not required
 Expertise or strong interest in technology, media, and telecom sectors
Strong Microsoft Office skillset required (PowerPoint, Excel and Outlook)
 Experience using either Bloomberg or Factset preferred but not required
To apply, please send a resume and cover letter alumnae@greenwichacademy.org no later than end of day Friday, January 27. Cover letters should be addressed to Kyle Daniel, Chief Operating Officer, and Allie Barry, Research and Trading Associate. Do not contact the employer directly. 
Greenwich Academy   200 North Maple Avenue   Greenwich, CT 06830   203.625.8900
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