Job Board

Manager of Special Events, Frick Collection, New York, NY

Posted 6/6

Background

The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds of more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Summary and Responsibilities

The Manager of Special Events is responsible for coordinating all aspects of corporate, private and sponsor entertaining from inception through tear-down as assigned by the Head of Special Events. S/he will manage the Young Fellows Ball, an annual fundraiser for more than 600 guests, playing a critical role in the securing of event sponsorship, in-kind donations, as well as generating the budget, approving invitation copy, and collaborating on décor and menu with leadership.  S/he partners with Head of Special Events for additional events throughout the year as needed, including but not limited to: benefit events, exhibition openings, membership events, symposiums, staff events, and others as needed.  Responsible for fielding event and space rental inquiries.  As most events are held on evenings and weekends, the manager must be present after-hours as needed. Flexibility in schedule and expectation of late evening hours are an integral part of this job role.  Maintains website related to events.  Manages vendor lists.  Laisses with departments throughout the institution to ensure events policies are appropriate and up-to-date.  Acts as primary liaison with Young Fellows Steering committee and provides agenda, attends, and assist in running YFSC meetings. Physical requirements include standing for long period of time, ability to conduct tours of the facility and some lifting of products /supplies for events.  

Qualifications

Bachelor’s degree and 5+ years’ experience managing events for a cultural institution, preferably a museum.  Requisite skills include: extreme diplomacy; attention to detail; established ability to interact with Board members, Committee members, creative personnel, vendors and staff at all levels.  Must have an understanding of and sensitivity to working in a historic home with priceless art collection while supporting a continuously evolving private, corporate and fundraising events program.  Computer literacy in a windows environment including Raiser’s Edge.

 

Outstanding ability to work well under pressure, on a broad variety of projects and meet deadlines in a fast-paced environment.  Superior problem-solving skills required.  Detailed oriented with exceptional communications skills; both verbal and written.  

Benefits in Employment with The Frick Collection

Full-time employees are eligible to participate in group life, health, dental insurance plans.  Employees contribute to the cost of their health insurance based on income level and type of coverage selected.  Other benefits include Short & Long Term Disability insurance, employee contributed tax deferred annuity, flexible spending plans for health, dependent care and commuting costs, generous pension plan with participation after one year of service/vesting after five years of service, 13 paid holidays, and accrual of 12 vacation days the first year of employment (25 days beginning year 2).  All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums.  The Frick provides employees and volunteers with a discount on Museum Shop purchases and an on-site employee dining service. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art. 

 

Send resume, cover letter, salary requirements to: 

Head of Special Events 
The Frick Collection          
1 East 70th  Street   
New York, NY  10021

Fax 212-861-7347
jobs@frick.org
(include “Manager of Special Events” in subject line of email)    

Inquiries without salary requirements will not be considered    
No phone calls, please                

                      

                                                                              

Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law.  This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  This description shall not be construed as a contract of any sort for a specific period of employment.

Development Assistant, The Buckley School, NYC

Posted 5/17


Background:
The Buckley School is an independent, K-9 day school for boys located on the Upper East Side of Manhattan. Buckley is seeking a full-time Development Assistant to join the Development Office.

Description:
The Development Assistant will report to the Director of Development and provide administrative assistance to the Development Office (Director of Alumni Relations, Special Events Associate and Communications Manager).
Main responsibilities include managing data entry, gift processing, gift acknowledgment, event assistance and correspondence.

Responsibilities:

  • Process Raiser’s Edge gift entry and reports 
  • Generate gift acknowledgement letters and tax receipts  
  • Manage constituency data in Raiser’s Edge 
  • Assist in the management of Annual Fund and Campaign volunteers 
  • Track RSVPs and assist with execution of all Development Office events 
  • Create all donor listings and mailing lists for school publications
  • Update and organize campaign pledge tracking, donor pledge cards and gift chart
  •  Reconcile Development financial records and cash book with the Business Office 
  • Assist Communications Manager with school archives
  • Cover the front desk on a weekly basis 


Requirements: 

  • Excellent and extreme attention to detail
  • Superb proofreading, editing and organizational skills 
  • Ability to multitask and handle deadlines 
  • Ability to work in a team setting 
  • Enthusiasm and a sense of humor 
  • Familiarity with Raiser’s Edge software preferred 
  • Proficiency in Microsoft Office (Word, Excel) and Gmail 
  • Bachelor’s degree

To be considered for the position, please submit a letter of interest and resume to: jobs@buckleyschool.org.

Executive Assistant, Sartup Private Equity Firm, NYC

Posted 5/17

Prestigious start-up Private Equity firm is looking for a smart, poised, Executive Assistant to be part of the team.
This person should have a college degree, at least 1 year working in a financial services firm or corporate office that is fast paced and deals with high end clientele (this could include some internship time).

Candidate must be able to "wear many hats" and be polished, professional with a confident "can do" attitude..no job too small.  The candidate must also have very strong communication skills, excellent writing skills and superior Microsoft Office Suite skills; calendaring, international and domestic travel, document and presentation creation. 

This position has major growth potential to move into other areas of the firm, Marketing, Investor Relations, Operations, HR down the line as the firm grows and builds out these areas.

If interested in hearing more about this position, please contact:
Linda White-Banta
Coleman & Company
144 East 44th Street, Suite 803
New York, New York, 10017
646-214-7475
Linda@colemancompany.net

Assistant Business Manager, Eagle Hill School, Greenwich, CT

Posted 5/17

Eagle Hill School, a prominent private day and boarding school for 250 students with speech and language-based learning differences located in Greenwich, CT, seeks an Assistant Business Manager.
This position reports to the Business Manager and is a 12- month position that is annually renewable.

Primary Purpose: 
The Assistant Business Manager is responsible for working closely with the Business Manager with the overall Best Practice management of the business operations of an internationally renowned private school. The role has responsibilities for a broad scope of duties, tasks, and responsibilities and, as such, is considered a stepping stone to a Business Manager position.

The three key areas of responsibility are human resource management, office management, and finance/accounting management.

Ideal Candidate:
Candidates are encouraged to apply if they have a minimum of three years of experience in at least ONE of the three key areas of human resources, office management, or finance/accounting.

Expected Credentials: 
A bachelor’s degree or higher is expected, preferably in human resources, business management, or finance/accounting. The ideal candidate will have experience with MS Office Suite, especially Excel and Word.

It would be a plus if a candidate had human resource management credentials and/or experience with payroll software, e.g. ADP and/or experience with accounting software, e.g. Blackbaud.

Compensation Commensurate with experience.

To Apply:
Email letter of interest, salary requirement, and resume to:
Wendy Breakell, Personnel Coordinator at w.breakell@eaglehill.org
No phone calls, please.

Director of Human Resources, Fairfield County's Community Foundation

Posted 4/17

Position Description
Title: Director of Human Resources, Full-Time (Exempt)
Reports to: Vice President of Operations

The Director of Human Resources is responsible for the overall administration, coordination and evaluation of the human resource function at Fairfield County’s Community Foundation. Acting cross-functionally as the human resources change agent, the Director of HR is committed to strengthening the organization and its culture. The Director of HR drives a human resources culture with a high sense of urgency and a strong customer service orientation.

The Community Foundation is a fast growing, dynamic organization with bold goals and a vision of creating a vital and inclusive community where every individual has an opportunity to thrive. The culture of the organization is evolving to a more collaborative, results oriented focus.

Key Responsibilities:
1. Strengthen the organization and culture with a strong customer service orientation.
2. Develops, recommends and implements personnel policies and procedures. Annually reviews and makes recommendations to executive management for improvement of the organization's policies, procedures and practices on personnel matters.
3. Recruit candidates for open positions, including developing job descriptions with managers, reviewing applications, conducting first interviews and extending offers to candidates.
4. Develops and implements programs to strengthen the skills and competencies of staff to increase effectiveness, efficiency and impact.
5. Maintains responsibility for organization compliance with federal, state and local law pertaining to all personnel matters.
6. Revises job descriptions as necessary, develops staff recognition programs, manages the performance management program and revises as necessary, analyzes compensation.
7. Consults with legal counsel as appropriate, or as directed by the CEO, on personnel matters.
8. Coordinates or conducts exit interviews to determine reasons behind separations.
9. Performs benefits administration including annual re-evaluation of policies for cost-effectiveness.
10. Manages special projects as necessary that contribute to operational and human resource excellence.
11. Keeps records of insurance coverage, pension plans, and personnel transactions such as hires, promotions, transfers, and terminations.

Qualifications and Skills:

  • Bachelor's degree required. Master’s degree and/or HR certification preferred. 
  •  7+ years of human resource experience. 
  • Expertise across a broad spectrum of human resource disciplines, including strategy, organizational development, leadership and talent development, process and project management, compensation management, and human resource administration and training. 
  • Experience with designing and executing successful training programs. 
  • Superior communication skills. Can present ideas in a clear, concise manner and can adapt communication style as needed. Ability to be straightforward, articulate, and tactful with others. 
  • Excellent project management skills. 
  • Integrity and values that the organization can trust without reservation. 
  • Courageous and decisive with a bias for action but who is also a consensus builder. 
  • Team player who contributes to an atmosphere in which people work together, enthusiastically and effectively, to produce outstanding results. 
  • A good listener with a strong sense of self. 
  • Must be flexible with the ability to change, adapt and grow.

    This position description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.

    To apply: Email cover letter, resume and salary requirements to: recruiting@fccfoundation.org. Please do not make telephone inquiries.

Fairfield County’s Community Foundation is an equal opportunity employer

Project Support Specialist, Women's Business Development Council, Stamford, CT

Posted 3/9

Position Overview:

The Project Support Specialist reports to the Senior Program Manager and is responsible for coordinating programs and services, including outreach, facilitation, delivery, logistics and achieving program compliance goals. This position is based in the WBDC’s Derby office. Regular travel to other WBDC offices and sites including Derby, Danbury, Stamford and Hartford will be required. This individual thrives in a fast-paced environment and is comfortable with change and a culture of teamwork and growth.

WBDC is seeking candidates who can demonstrate excellent interpersonal skills, an Entrepreneurial Mindset; creativity, curiosity, and a passion for the WBDC mission. Client Service is a key component to WBDC’s successful programs and the Project Support Specialist must be client focused and capable of efficiently addressing clients’ needs. The Project Support Specialist is a team player and a highly motivated self-starter with a positive attitude who enjoys working in a small, fast-paced entrepreneurial environment that is results-driven and community oriented.  The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Duties and Responsibilities:

  • Provides administrative and programmatic support to the Senior Program Manager.
  • Conducts program prepping, planning, measurement, filing, implementation, database input and analysis against organizational goals and commitments.
  • Manages and safeguards all prospect, applicant and client paperwork/files for accountability and compliance;
  • Manages, monitors and implements  the WBDC program intake process;   
  • Assists the Senior Program Manager in monitoring the tracking of all WBDC client information and outcomes;
  • Assists the Senior Program Manager in the development of all WBDC programs and services;
  • Plays a key role in developing program schedules, distribution of schedules/collateral and website updates;
  • Preparation and collection of all pre and post program paperwork;
  • Serve as facilitator at WBDC workshops/classes;
  • Provide office coverage at WBDC office sites;
  • Ensures/verifies client information, registrations and activities are accurately captured in the database
  • Assists with recruitment and monitoring for quality control of WBDC Volunteer Instructors and Counselors;
  • Promotes all programs and services, including representing WBDC at key events throughout the state;
  • Ensures efficient and timely preparation and delivery of class materials for all WBDC programs and services;
  • Assists Senior Program Manager with required grant reporting;
  • Ensures that all WBDC programs are properly staffed and equipped;
  • Provide class instruction in area of expertise;
  • Other duties as assigned.

Job Qualifications:

  • Undergraduate degree; 3-5 years professional office experience
  • Possess an Entrepreneurial Mindset; creative, motivated, enthusiastic, and energetic;
  • Prior office experience in community development and/or non-profit sector with management and training experience a plus
  • Small business or women economic self-reliance experience and/or interest
  • Excellent organizational, communication, and decision-making and judgment skills;
  • Proficiency with Microsoft Word, Excel, PowerPoint and Database software;
  • Sales and customer service oriented; Out-going and client focused; sensitive to the needs of a diverse client base
  • Experience in translation of English to Spanish business materials is a plus
  • Experience in building relationships within the minority community in Connecticut is a plus
  • Must have own transportation as this position requires travel between locations;
  • Availability to work occasional evenings and/or weekends as needed at the discretion of management.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

About WBDC

Established in 1997, the Women’s Business Development Council (WBDC) is a non-profit organization dedicated to helping women achieve economic equity through entrepreneurial training, financial education and professional development.  WBDC provides education, training, resources and connections to women (and men) at training sites throughout Connecticut, offering a continuum of programs and services to clients in need while fostering influential relationships for successful business women at the other end of the spectrum. Our team consists of bright, energetic and talented people who have a passion for making a difference in the world.

WBDC offers a competitive benefit package including health, dental, vision, retirement plan, life insurance, paid time off, holidays, and more in a supportive and flexible working environment.

WBDC, Inc. Equal Employment Opportunity Statement

WBDC is committed to creating a diverse environment and is proud to be an equal opportunity employer. We welcome qualified applicants to receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

HOW TO APPLY:

Interested candidates should email resume, cover letter and salary requirements toresumes@ctwbdc.org.   Please list WBDC PROJECT SUPPORT SPECIALIST in the e-mail subject line.  No phone inquiries.

Greenwich Academy   200 North Maple Avenue   Greenwich, CT 06830   203.625.8900
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